Easy Books

Easy Books will keep track of time you've worked for your customers. And not just you either; you can add any number of people as staff (or "workers"). For each, you can set the billable rates that you work at, for example "Normal" and "On-Call". As you enter time, you simply pick the rate and the app keeps track of the hours worked in each rate.

This is an add-on module for Easy Books, and not all businesses make money by charging out time by the hour. For those that don't, we wanted to make sure the user interface stays nice and simple. So you can turn the feature off completely in the add-ons screen. This removes the icon from the main screen, removes the report and all hides the settings specific to the Time Tracker.

Workers

The Workers list shows the people in your business that work for your customers. Each of these uses a different rate card for each customer, so you can charge out people's time at different rates.

To add a new worker, tap on the + button at the top of the screen. Or to edit the name of an existing worker, tap the arrow as highlighted in the screenshot.

If a member of staff leaves your business, you can hide them from normal view, or you can delete the old data. Hiding them from view will keep all the time entered available. Deleting is possible, but only if the worker is first marked as inactive. This is a safeguard against deleting the worker accidentally. If you delete the worker, all the time entries for them are deleted, but no financial entries are affected.

You can add and remove workers at any time. To go on to add time entries for a worker, just tap on the worker in the list. The Rate Cards screen for the worker is displayed as follows.

Rate Cards

After tapping on a particular worker, the list of rate cards defined for him/her is displayed. Rate cards are used to tell the app about each billable rate for each customer.

The list shows the number of un-billed hours worked for each customer.

To add a rate card to the list (for the selected worker), tap the + button at the top of the screen. To edit an existing rate card, tap the small arrow.

To view the list of time entries for a rate card, tap on the name of the customer.