Adding a Business

You can add a new business to Easy Books by selecting New in the File menu.

Note: When you add a business, a default set of accounts is created for you, depending on the template, example or business you select. It is easy to add, remove or modify the accounts to match your own requirements.

You can choose to add a new business in four different ways:

from a template

Choosing a template adds a business with no example data (such as sales, income and expense transactions), which is a good starting point if you have already experimented with Easy Books and want to use it.

  • Bank Account Only - This adds a business that has the bare minimum of accounts. The business will have a bank account, but none of the other optional accounts, such as for petty cash, income, expenses and stock. You can add additional accounts as you need them.

  • Sole Trader - This adds a business that has a full range of accounts. The default account names are appropriate if you are a sole trader. If your business is registered for VAT, a few simple settings allow you to set up Easy Books to manage VAT.

  • Company - This also adds a business with a similar range of accounts to the Sole Trader business, but the names are more appropriate to an incorporated company. The business includes an account for employee costs.

  • Personal Accounts - This creates a "business" containing a set of accounts that are more appropriate for managing personal finances.

from an example

This option allows you to add one of the example businesses. Each is provided with example data, including some sales and purchases. You may want to add an example business to experiment and become familiar with Easy Books.

  • Buy & Sell - This adds a business that reflects a sole-trader who buys and sells goods. Some customer and supplier accounts are set up, together with other accounts that record sales, cost of goods and stock. The business is assumed not to be VAT registered.

  • IT Contractor - This adds a simple business that obtains its income from fees. The amount of income is based on time worked, as recorded in the "Time Tracker". The business is registered for VAT -you can use this to examine the accounts Easy Books sets up to manage VAT.

  • Demosys - This adds a standard VAT-registered incorporated business, with income being generated from a number of sources, including fees and sale of goods. The example includes several customers and suppliers, a wide range of standard expense accounts, employee payments, and other accounts to record fixed assets, stock, work in progress, etc.

from Online Sync

This option is relevant only if you have created an online syncing account at: https://sync.easybooksapp.com. The option allows you to add a business that is not currently on your Mac and that is either:

a) set up for syncing on another of your devices, or

b) shared to you from a device of another online syncing user.

Selecting the business in Available and choosing Create adds it to your Mac and keeps it synced with the other device(s). Since it is a synced business, you will be able to see all transactions that the other device(s) can see. If the business has been shared from another user, you may not be able to change information, depending on whether the other user has given you full access.

Note: You must be logged into your online syncing account for businesses to be available for selection. If you are not logged in, Sign In is displayed - click this and log in.

by copying an existing business

You can choose to copy the currently-selected business (as shown at the top of the sidebar). Note: No transactions are copied from the existing to the new business.

When you choose to copy an existing business, two additional options are displayed:

  • Copy inactive accounts - Select this option if you want the new business to have all accounts that are in the existing business, including those that are inactive, as set in the Account Settings screen. If the option is not selected, only active accounts are copied.

  • Set opening balances - Select this option if you want the opening balances in the accounts of the new business to be the same as those in the existing business. You can use from balances on to choose the date on which to take the balances. If the option is not selected, all accounts in the new business will have a zero balance.

  • Click Create when you are ready to create the new business.