How to... (Profit and Loss)

The following describe how to carry out tasks in the Profit and Loss screen.

Consolidate and pay your corporation tax

In the report screen, click Consolidate. You may wish to do this after your tax due has been calculated and added to Easy Books. The following describes the process in more detail.

Easy Books provides the basis for working out how much corporation tax your business is liable for. Assuming your Next Consolidation date is set in Business settings, and that date has passed, you can use the profit-and-loss report to find the operating profit.

Calculating the tax your business owes can be simple, but it depends on your business and the tax rules that apply. As an example, you could start by using the profit-and-loss report as a basis, adding back any depreciation, applying capital allowances and so on. Your accountant will normally perform this calculation for you, and supply you with the final figure for the tax owed. Once you have the figure follow these steps to enter the payment.

  1. Add a new transaction dated on the last day of your tax period. Set Account 1 to Profit and loss (found under Net worth / Capital) and Account 2 to Corporation tax due (located under Creditor). Set Transaction Type to Capital decrease and set the tax due amount. Don't worry if your P&L account goes negative for now, since the next step will transfer your total profit into this account.

  2. Run the report again, and use the option to Consolidate. This will reset all your income and expense accounts to zero and lock the tax period. You will then only be able to add new entries dated after it. The overall profit is transferred to your "Profit and loss" account, which should now show a positive balance.

  3. When you pay the tax bill, you will usually pay from your bank account. To enter this in Easy Books, add a new transaction from your bank account. Set Date to the date you pay the tax, set Account 1 to the bank account, specify the amount paid and set Account 2 to Corporation tax due. Easy Books will reduce the balance showing as owed on the "Corporation tax due" account and reduce the bank account balance. If you pay the whole tax amount in one payment, you should expect to see the balance on "Corporation tax due" return to zero.

Undo a previous consolidation

In the report screen, click Undo Last Consolidate. After you undo a consolidation, you can make changes to transactions in that period (unless they are locked by appearing on a statement or dated prior to the last VAT end date). After making changes, you may wish to re-consolidate the period.

Change the start and end dates of the report

In the report screen, enter new dates in Start Date and/or End Date.

Add another financial period to the report as a comparison

In the report screen, select Show Comparison. The report changes to include both the currently selected period and a comparison period with default dates set to the prior financial period. You can use Start Date and End Date to specify alternative dates for the comparison period.

How do I save, print or email the report?

In the report screen, click send located in the top-right corner of the screen, followed by one of the send options.