Using the Suppliers Screen

This screen is displayed by clicking Suppliers in the Easy Books sidebar. The screen lists all suppliers and the amounts you owe them. From this screen, you can:

  • Enter new purchases that you will pay for at a later date.
  • Enter payments you have made.
  • Enter credits from suppliers.
What else can I do?

The Suppliers screen provides a single location where you can carry out all supplier-related tasks. In addition to the above, you can:

  • Add, modify and delete suppliers.
  • View all purchases, payments and credits for a supplier.
  • Mark purchases as "PAID".
What happens when a purchase, payment or credit is entered?
  • Purchases: A purchase increases your expenses and the amount you owe the supplier, but does not affect the balance of the account from which money will be taken until a payment is made. Since your expenses increase, this also affects items such as the Profit and Loss report.

    Note: For purchases or other expenses that are paid immediately, it is normal to enter the payment details in the Accounts screen.

    Tip: You can view all purchases that relate to a specific supplier using the Suppliers screen. You can view all purchases for all suppliers in the Purchases screen.

  • Payments (to suppliers): In the context of suppliers, a payment is an amount of money paid to the supplier. When you enter a payment, you specify the account (normally a bank, petty cash or credit card account) from which the payment will be taken. This allows you to check the payments against the statements your bank sends you (a feature of double-entry bookkeeping).

    A payment decreases the amount you owe and decreases the balance of the account from which the money is taken, which in turn affect items such as the Balance Sheet, Trial Balance, Supplier Aged Debt and any adjustments for the cash-based VAT scheme. A payment does not further affect your expenses and therefore other related items such as the Profit and Loss report.

  • Credits (from suppliers): A credit decreases the amount you owe the supplier and your expenses. It has the reverse effect to a purchase.

For details of how to carry out tasks in the Suppliers screen, please refer to: